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NOTARY REVIEWS...

...The Good, Bad & Ugly!©

All Actively Working NSAs Should Follow The Below Safety Steps While Conducting In-Home Closings...

 

  • DO NOT SHAKE HANDS EVEN WITH GLOVES ON AS YOU DO NOT WANT TO CONTAMINATE YOUR NOTARIAL SUPPLIES.

  • MAKE SURE TO WEAR: GOGGLES, FACE MASK (OR ALTERNATIVE), MEDICAL GLOVES, AND SHOE COVERINGS AT ALL TIMES WHILE INSIDE THE SIGNERS HOME OR GARAGE. REMOVE PPE AND DISPOSE OF FOR EACH CLOSING IN A DISPOSABLE BAG.

  • ASK PERMISSION FROM THE SIGNERS IF ITS OKAY TO WIPE DOWN THE SURFACE OF THE TABLE WHERE EVERYONE WILL BE SIGNING WITH SANITIZING WIPES.

  • AFTER THE SIGNING IS COMPLETE, LEAVE PENS BORROWERS USED ON TABLE, AND WIPE DOWN YOUR NOTARY STAMP, LAPTOP OR TABLET (FOR E-NOTARY CLOSINGS), YOUR PEN, THUMBPRINT CONTAINER, NOTARY STAMP AND FRONT/BACK OF JOURNAL.

  • WIPE DOWN THE SURFACE OF THE TABLE WHERE DOCUMENTS WERE SIGNED.

  • WHEN CHECKING DOCUMENTS BEFORE YOU LEAVE THE TABLE AND THEN AT YOUR HOME/OFFICE, WEAR NEW CLEAN GLOVES WHILE HANDLING THE DOCUMENTS.

NNA Recommended Minimum Guidelines While Performing Window-Separated-Signings...

PLEASE NOTE NOTARY REVIEWS DOES NOT ENDORSE CONDUCTING WINDOW OR DOOR SEPARATED CLOSINGS. 

 

  • The Notary and signer must be able to communicate with each other by sight and sound through the window and by normal means. Cell phones, FaceTime, Skype or other electronic communication tools must not be used for a “window-separated signing.”

  • The Notary must follow all federal, state and local guidelines for social distancing, health protection and sanitization when meeting with signers and handling documents, IDs or other materials. When items are passed between the signer and Notary, one person should place the item in a neutral area and then step back and provide safe distance to allow the other person to pick it up.

  • The signer must give their actual ID to the Notary to view and inspect. The ID may not be viewed at a distance or through a window. The Notary should retain possession of the ID until the end of the signing, and then return it to the signer.

  • For jurats (called “verifications on oath and affirmation” in some states), the Notary must directly witness the signer sign the document in direct line of sight. This may be done through a window or doorway. Any required oaths or affirmations must be administered by the Notary to signer in direct line of sight and sound.

  • The Notary must complete all journal entries before handing the journal to the signer in an appropriate social distancing manner. The signer should sign (and in California, place any required thumbprint) in the appropriate journal entry through a window or doorway in direct line of sight of the Notary.

  • The Notary must complete all notarial certificates in direct line of sight of the signer through a window or doorway before leaving the signing.

  • The Notary must take reasonable steps to ensure the same documents handed to the signer are the same ones handed back to the Notary. The Notary should compare all signatures on notarized documents with the signatures made in the journal entries, and with the signature on the ID that the Notary has retained throughout the entire signing, to ensure the same person signed the documents.

  • Decline an assignment if you feel the environment would put you at risk in any way.

  • If on the day of your closing, you are sick, have a cold, cough, or fever, decline the assignment for the safety of signers and borrowers and notify the contracting party that hired you.

  • Keep hand sanitizer and disinfecting wipes with you, especially in your car, and at all times and use them frequently.

  • You have the right to leave a signing location if you see any warning signs after arriving on site.

  • If you leave an assignment without completing the signing, notify the title company, signing service or other hiring body immediately and explain why.

 


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